Planning Commission Minutes for 12/02/2019

Planning and Zoning Board meeting December 2, 2019Meeting was called to order by George Burnett. In attendance was George, LeaAnn, Doug,Cindy, Dan, Rob, and guest speakers from GRW, (Joe Tierney and Debbie Luzier)GRW presented us with finalized memo labeled 4785 Planning Document ReviewJoe summarized about the November meeting in which a proposal was made to create aUnified Development Ordinance (UDO) and the associated cost. This meeting he has statedthat they spent the last month finalizing the proposal and also dividing it up into smaller stepsthat might make the cost more manageable. They titled these steps; Phase 1A, Phase 1B, andPhase 1C.Deb then began to breakdown the phases and what processes would be involved in each step.Phase 1A would create the UDO. This would be using the existing Zoning Ordinance andSubdivision Control Ordinance and merge them into a UDO. There would be a need to addlanguage enabling a UDO. There would then be an update to meet changes to state statuteand case law. Then GRW would generate PC/BZA application packets and rules andprocedures that complement the UDO. Then we would have a functioning UDO.Phase 1B or step 2 would occur once the town was ready. This phase would be to format theexisting language into a 10-chapter formatted UDO. Chapter 1 is always introduction, chapter 2is always zoning districts, chapter 3 is always development standards on a lot by lot basis,chapter 4 is specialty areas such as solar farms or wind farms, the next chapter starts to talkabout the development of subdivisions, etc… This phase would involve steering committeesand chapter review meetings.Phase 1C or step 3 would be putting the polish on the document with graphics and illustrationsto visually support the regulations. Add regulations that would assist in implementing andadministering the UDO, incorporate best practices and draft language to support the existingand future comprehensive plan. Lastly provide training for administering the final UDO.The attendees then discussed ways to implement and insert language in our plan to keep theUDO updated and current on a more consistent basis.What types of grants are available? Dan is reaching out to our grant administrator to try andfind grants to help us pay for the comprehensive plan. GRW mentioned that grants areavailable for comprehensive plans, however they specifically mentioned that OCRA does notaward grants for ordinance updates.The Planning and Zoning Board discussed presenting this information to the Town of Claytonboard to request money for Phase 1A to be funded this year. George verified that all boardmembers were in agreement to proceed with presenting Phase 1A to the Town Council. Allmembers agreed with a verbal aye.GRW mentioned that Hendricks County Economic Development commission might have moneyto help with ordinance updates. We discussed the options of TIFF districts and enticingdevelopers to come to Clayton to build.George mentioned that the January meeting we would need to vote on board members andofficers. He was asking all members to think about what role in which they wanted to serve.He then adjourned the meeting.